Doing Business with MCTA
Procurement Terms and Conditions
MCTA receives subsidies from the Commonwealth of Pennsylvania (PennDOT) and the Federal Transportation Administration. As such, procurement practices must be conducted with integrity, consistent with sound business practices and applicable laws and regulations. The procurement process shall provide for fair and open competition among all proposers. All procurements must follow FTA and PennDOT rules. If you are considering providing a good or service to MCTA, please review the attached terms and conditions every vendor must follow (depending on the value of the good or service rendered).
Terms and Conditions Protest ProceduresDBE Program
Monroe County Transportation Authority (MCTA) is committed in our efforts to expand contracting opportunities for small, minority and woman-owned businesses. Our DBE Program Office provides information on where you can access technical assistance, training, and other resources for vendors looking to do business with us. Contact us at rgress@gomcta.com. In accordance with the DBE regulations codified at 49 Code of Federal Regulations Part (49 CFR, Part 26), Monroe County Transportation Authority developed its DBE goal methodology. The overall DBE goal established for Federal Fiscal Years 2023 through 2025 is 1%. Please contact us for additional information on current opportunities.
Disadvantaged Business Enterprise Goal for 2023 - 2025
Requests For Proposals / Invitation for Bids
RFP For Microtransit Software as a Service
Monroe County Transportation Authority (MCTA), DBA Pocono Pony, is seeking proposals from qualified firms for a one (1) year contract with two additional, one-year options, to provide a Software-as-a-Service (SaaS) platform and provide technical support for the agency’s microtransit services. The design of MCTA’s microtransit project is a zone-based service that provides curb-to-curb, on-demand service with a focus on app-based booking. This contract shall include the furnishing of all labor, materials, and services required as set forth in the Scope of Work section of this Request for Proposal (RFP).
The contract resulting from the successful proposal is subject to financial assistance grants between MCTA, the U.S. Department of Transportation, and the PA Department of Transportation. The successful proposer will be required to comply with all applicable laws and regulations.
Completed vendor proposal submissions are due no later than 2:00 p.m. on Thursday, April 6, 2023. Review the RFP for specific submission requirements and procurement schedule. Proposals received after said time or at any other place other than the time and place stated in the RFP will not be considered. An RFP must be submitted consistent with all required documentation. Any proposal submitted on any other form will be considered non-responsive and will be rejected. MCTA reserves the right to reject any or all proposals received.
Questions related to this RFP can be sent to rschlameuss@gomcta.com and will be accepted until Friday, March 24, 2023. Answers will be posted below.
RFP For Microtransit Services.
RFP For Fixed Route Scheduling Software
Evaluation in Process: RFPs have been receieved and are under review.
Request for Proposals (RFP) Transit Scheduling and Run-Cutting SoftwareRequirements Compliance Matrix Checklist - REQUIRED
Click for Questions & Answers
Does MCTA’s current scheduling system integrate with Avail solely via XML file?
Yes.
If there are additional integration requirements, is MCTA aware of any required cost from Avail to integrate?
There may be a required cost to integrate. MCTA anticipates covering this cost.
Will MCTA provide their existing scheduling data dating back to July 1, 2019?
Yes, as XML files.
Does MCTA require the run/roster data to be available on the new software?
Yes. MCTA operates by block / run. Roster data, meaning driver names associated with specific bids, is helpful and available with our current scheduling package.
Will MCTA allow proposers to submit additional/supplemental pricing materials in addition to filling out the provided Price Proposal Form?
This RFP is only evaluating a scheduling package. If you have other offerings that integrate with, but are not required or provide premium features, for operation of the scheduling package, you may propose them outside of the RFP with a separate letter.
The selection criteria include "Potential for cost efficiencies based on provided rate schedules" (RFP pg. 12). Can MCTA explain this requirement further?
This is the price analysis function. Because this is an RFP, we don't have to select the lowest cost proposal, but rather the best solution based on factors that include cost. We gained efficiencies of time by moving to our current scheduling package. We will be evaluating the efficiencies of time and cost based on the rate schedule (price) you provide.
The RFP requests as part of submissions "Description of quality control procedures" (RFP pg. 8). Can MCTA please clarify this requirement?
If your organziation has quality control procedures developed that help ensure that the project implementation stays within scope, on time, and within budget, we'd like you to share them.
Will there only be 2 users of the software? If more, can you provide their titles?
Assistant Executive Director and Executive Office Analysit are the current users of the scheduling package.
Is MCTA interested in seeing details of optional products and services in responses (specifically Operations/Dispatching software that is beyond the scope of this RFP)?
This RFP is only evaluating a scheduling package. If you have other offerings that integrate with, but are not required or provide premium features, for operation of the scheduling package, you may propose them outside of the RFP with a separate letter.
Items for Sale
Check Municibid Online Government Auction website for any items MCTA will be disposing.
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