Procurement Terms and Conditions
MCTA receives subsidies from the Commonwealth of Pennsylvania (PennDOT) and the Federal Transportation Administration. As such, procurement practices must be conducted with integrity, consistent with sound business practices and applicable laws and regulations. The procurement process shall provide for fair and open competition among all proposers. All procurements must follow FTA and PennDOT rules. If you are considering providing a good or service to MCTA, please review the attached terms and conditions every vendor must follow (depending on the value of the good or service rendered).
Terms and Conditions
Disadvantaged Business Enterprise Goal for 2020 - 2022
Requests For Proposals
IFB for Printing and Installation of Vinyl Graphics on four Gillig 35' Vehicles
The Monroe County Transportation Authority is seeking quotes to print and install vinyl graphics on our four new compressed natural gas (CNG) 35' Gillig buses. Each bus has a unique paint color. The graphics package is standard on all four buses, however one of the graphics incorporates the color of the bus and the vinyl will need to be printed as such.
A link to a folder with the graphics, bus schematics, and images is provided here:
Link to Documents.
The Passcode is Gillig2021CNG. Graphic files are provided in .eps.
All vinyl will be 7-year transit grade. The flower graphics that fall on the windows must be perforated. All Swoosh and letter vinyl will be cut, reflective white. The letters and circle of the "Naturally" graphic on the window will be solid reflective white, but the leaves will be perforated. All installation will be completed at MCTA’s facility. Buses will be washed and available in an indoor bay.
Questions related to this IFB will be accepted until October 22, answers will be posted below.
Deadline for bids and signed certifications are due via email to email@example.com by Friday, 2 PM, October 29, 2021. Please note there is an official bid form on page 7. Please follow the instructions on that page to provide your bids.
IFB Fixed Route Bus Graphics Document
Questions & Answers
Do we need a Bid Bond to Bid?
Do you allow subcontracting?
Can we subcontract for installation?
Do you have a place for installation or do we provide it?
Installation must be performed at our location. We have an inside garage bay. The buses will be washed and ready to go.
Can we quote either 3M or Avery vinyl or both?
You can quote both, but the material must be 7-year transit grade vinyl.
Will we need to remove any graphics?
Are the 4 busses brand new?
Is permanent or removable adhesive required?
Is the substrate of the busses aluminum, FRP or something different?
Are all 4 buses the same substrate?
Is the surface finish flat, painted or unpainted?
Are all 4 busses the same vehicle type?
What is the brand/type of the busses?
Gillig 35' Low Floor CNG.
Please advise the schedule for the vinyl wrap installation as it relates to the planned delivery of the new buses and the completion of the installation work? Also please confirm all four will be handled as one batch, or indicate any intervals between the four.
All four buses are on property. If you have enough staff to work concurrently, please let us know and we’ll get bays prepared for installation.
Please confirm high-resolution artwork will be provided at award.
The high-resolution artwork was provided in the document link.
Please confirm that unit numbers are required on the graphics
Please confirm graphics are not required on the bumpers or roof of the vehicles?
There are graphics on the back bumper.
Question in regard to Small/Disadvantage Business Enterprise Participation on page 3. Is it sufficient good faith effort to state ‘self-performing as prime contractor’ e.g. no subcontractor involvement?
That is acceptable.
Questions about MCTA’s facility.
|What are the working hours?||3:30 AM to 11:30 PM, Monday - Saturday|
|Are there any time restrictions for the installation window?||Yes. Sunday’s and between 11:30 PM and 3:30 AM the following day|
|Are there any non-standard security, COVID-19 or health and safety regulations that apply?||There are no non-standard H&S plans required.|
|How many bays will be provided?||If you can complete all four buses concurrently, we can try to arrange for four spaces.|
What is the PMS Code for the unique paint color of the bus?
We do not have this information.
Question about the FTA Attachments. Because this procurement value is not expected to exceed $150,000.00 threshold stated on page 15, can you please confirm that proposers need to sign the Certificate of Compliance with Buy America Requirements on page 32 even though it does not apply.
Because this project is part of the rolling stock procurement which exceeds the $150,000 threshold, consideration of ‘buy America’ must be made. However, the total cost of the vinyl will not substantially change the buy America content, nor push the buy America content below 70% of the total bus content.
Please confirm the rate of tax that applies to the ‘Cost Per Bus’ to be entered on the Price Proposal page 7
MCTA is a Pennsylvania municipal authority and exempt from state tax.
Please confirm that none of the forms need to be notarized?
No forms are required to be notarized.
Are the signatures to be electronic or scanned?
Electronic signatures are accepted.
RFP For Microtransit Software as a Service
Monroe County Transportation Authority (MCTA), DBA Pocono Pony, is seeking proposals from qualified firms for a one (1) year contract with two additional, one-year options, to provide a Software-as-a-Service (SaaS) platform and provide technical support for the agency’s microtransit services. The design of MCTA’s microtransit project is a zone-, or region-, based service that provides curb-to-curb, on-demand service with a focus on app-based booking. This contract shall include the furnishing of all labor, materials, and services required as set forth in the Scope of Work section of this Request for Proposal (RFP).
Completed vendor proposal submissions are due no later than 2:00 p.m. on Friday, November 12, 2021. Review the RFP for specific submission requirements and procurement schedule. Proposals received after said time or at any other place other than the time and place stated in the RFP will not be considered. An RFP must be submitted consistent with all required documentation. Any proposal submitted on any other form will be considered non-responsive and will be rejected. MCTA reserves the right to reject any or all proposals received.
Questions related to this RFP can be sent to firstname.lastname@example.org and will be accepted until November 2, answers will be posted below.
RFP For Microtransit Services
andAddendum 1 October 19 2021 Microtransit Services
Questions & Answers
Given the proximity of the questions deadline to the proposal deadline, we respectfully request a two-week extension of the proposal deadline to November 12th, 2021 so that all bidders can compile a thorough and thoughtful response to MCTAs RFP.
Yes. MCTA will permit the extension of the proposal guideline until November 12, 2021. New dates are listed below and will be suppplied as an addendum.
|RFP Release||Monday, October 11, 2021 ||COB|
|Question and Clarifications Submitted
||Tuesday, November 2, 2021 ||2:00 PM EST|
|Question and Clarifications Response
||Thursday, November 4, 2021 ||COB|
|RFP Submission Due
||Friday, November 12, 2021 ||2:00 PM EST|
|Interviews and Demonstrations
||Monday, November 15, 2021 ||WEEK OF|
|Notice of Award, Tentative
||Friday, December 3, 2021 ||COB|
|Notice to Proceed, Tentative
||Monday, December 6, 2021 ||COB|
|Product "Go Live" Target ||Monday, February 14, 2022 ||10:00 AM EST
Can MCTA share its total and annual budget for this procurement? Providing Offerers with a clear estimate of the budget will benefit the public by allowing for the most competitive procurement process, as Offerers will compete to provide the greatest value for MCTA’s money.
MCTA will not provide it’s budgetary planning for this program to proposers. MCTA has two divisions with distinct budgets. MCTA’s annual fixed route operating budget is approximately $3.4 million. MCTA’s annual shared ride operating budget is approximately $2.4 million.
Can MCTA provide greater detail on the evaluation criteria, such as the number of points or weighting assigned to each criteria?
MCTA has selected to not provide the number of points so that each proposer writes to their strengths.
Can MCTA provide anticipated ridership for this service?
MCTA anticipated 40 trips per day, 5 days a week, over the course of 52 weeks per year, for approximately 10,400 passengers for the first year of service.
Within the Scope of Work, the required features & functionality include: “Ability to track and integrate with mobile ticketing platform.” Does MCTA have a specific mobile ticketing platform in mind that they’d like the Contractor to integrate with?
MCTA has not researched any mobile ticketing solution. However, if in the future there is a possibility of establishing a relationship, it is the expectation there could be synergy with the Microtransit product.
Can MCTA provide a map defining all service zones, and identifying any permitted pickup and dropoff locations (for example, medical facilities) beyond service boundaries?
Yes, please see this link. There should be no dropoff locations outside the service boundaries.
Can MCTA confirm that the microtransit service will be open to all members of the general public?
We fervently hope to have a diverse range of riders, all service will be open door for all members of the public. All vehicles will be wheelchair equipped.
Can MCTA please confirm that verified e-signatures will be acceptable for this submission?
MCTA will accept e-signatures.
Items for Sale
There are no bid items at this time.